Streamline Your Translation Workflow (Optimized for Small Teams)

Siehe zugehöriges Bilddetail. P Tree Logo Illustrations, Royalty-Free Vector Graphics & Clip Art - iStock, our project management system built specifically for the needs of small translation agencies and freelancers.

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Designed with Your Success in Mind:

  • Developed by Industry Experts: Over 40 years of experience informs Paipa’s practical features.
  • Future-Proof & Flexible: Avoid vendor lock-in with decoupled file management (Dropbox, ownCloud, etc.).
  • Cost-Effective & Scalable: Pay one price regardless of tenant user count, perfect for growing teams.
  • Industry-Specific Features: Manage projects, tasks, quotes, invoices, and vendors seamlessly.
  • Multilingual Communication: Generate invoices and emails in multiple languages (1).
  • Data Security & Control: Utilizes the secure and powerful PostgreSQL database system hosted by Supabase. Database hosted in Europe.
  • Import & Export Data: Maintain flexibility with the ability to export (free) and import (additional fees apply) data.
  • All updates, improvements, and fixes for free during your subscription.

Key Features Available Now (2024-04-22):

  • Project Management: Create projects, tasks, jobs, and assign resources.
  • Invoicing & Quotes, etc.: Generate invoices, order confirmations and quotes with customizable templates (1).
  • Vendor Management: Add, edit, and manage vendor information and pricing.
  • Customer Management: Add, edit, and manage customer information and pricing.
  • Vendor Completion Reporting: Streamline workflows with vendor reporting through browser interface.

(1) English & German already available; other languages can be added easily

Coming Soon:

  • Improved User Interface: Enjoy a modern, mobile-, and user-friendly interface.
  • Comprehensive Help Texts: Access helpful information directly within the app.
  • Workflow Automation: Streamline processes with automated workflows (Job 1 > Job 2, etc.).

Expected Release: autumn 2024

Ideas for further development

  • Graphical Dashboard: Gain insights with visual project overviews.

Benefits for Your Team:

  • Improved Efficiency: Manage projects, communication, and invoicing in one centralized location.
  • Reduced Costs: Save time and money with automated features and flexible pricing plans.
  • Scalability: Adapt and grow with a solution that scales with your team size.


  • Cloud File Storage: Utilize an existing application like ownCloud or NextCloud for file storage (free).
  • Email Integration: Integrate Paipa with your preferred email solution (options being explored).

Transparent Pricing:

  • Basic Price: €50 per month (up to 20 tenant users; unlimited number of vendors or customers who do not need to log in).
  • Setup fee: €100
  • Additional Features: Surcharges may apply for features like high-volume PDF generation, custom templates, etc.

Paipa is dedicated to the translation industry. LocaSoft will no longer advertise translation services and will only provide translations for existing clients and those who directly request them.


Why “Paipa”?

I was looking for a nice and not too technical name for this product. I don’t remember how I came up with Paipa, but it should definitely be a name with a P. And then I found out that Paipa is a city in Colombia. I kind of liked it.

How many users are included in your monthly rate?

A maximum of 20 users can log in per tenant. Suppliers and later customers communicate with Paipa via a unique link. So they are not counted as users.

What is a tenant?

The company or freelancer who has subscribed to Paipa.

Do you offer a trial period?

No. A trial period makes no sense because it would be quite time-consuming to enter test data and create and manage fictitious projects, customers and suppliers, prices, etc. Instead, we’re considering publishing a video of the key features or developing an interactive demo.